Documents & Forms
The documents and forms listed below are used by district staff for district business processes.
Accounts Payable
Accounts Payable Calendar
Plan for and consider deadlines and delivery of service/payment requirements.
Plan for and consider deadlines and delivery of service/payment requirements.
Refund Request Form
Requires supporting documentation (receipt of payment) and principal's signature.
Requires supporting documentation (receipt of payment) and principal's signature.
All petty cash expenditures must be supported by an original purchase receipt. Replenishments occur as needed and are required at the end of each school year and fiscal year end.
Payroll
Payroll Schedule/Pay Dates
Submission schedule due dates for pay dates and related data (Supplemental Pay, Substitutes, OT, Comp Time, Absence & Timekeeping Adjustments).
Staff Duty Days
Includes start dates for all employee groups.
Supplemental Pay Request
Utilize this form to request payment for extra duty assignments. Employee signature is required. The form must be submitted to your campus/department administrator for approval.
Supplemental Pay Summary Form
Summary of campus supplemental pay forms. Supplemental Pay Forms are required supporting documentation and must be submitted according to the Payroll Dates schedule.
Purchasing
Signed contracts are required for non-district employees before any service is provided. Contracts require renewal each fiscal year.
Requisition for Purchase Order
Vendor Contractor Performance Evaluation
Use this form to evaluate the overall performance of vendors you are currently working with. Include all information associated with the vendor and apply a performance rating.
Travel
Employee Travel Request Form
Employees must receive approval for travel expenses prior to incurring any costs, and before requesting hotel reservations.
Expense Report
Supporting documentation is required.
Mileage Form (Travel Dates: Jan - Dec 2025) Mileage Form (Travel Dates: Jan - Dec 2024)
Use the appropriate form for travel dates, as calculation rates are specific to travel dates.
A complete, approved Mileage Form, and supporting documentation is forwarded to the appropriate person for processing/requistion entry.
Texas Hotel Occupancy Tax Exemption Certificate
Argyle ISD is exempt from the state portion of the hotel tax. The six percent state hotel tax applies to charges for sleeping accommodations, meeting rooms, and banquet rooms in a hotel or motel.
Cities, authorized counties, and special purpose districts levy local hotel taxes at varying rates. These taxes will be paid by the district.
Provide a completed certificate to the hotel to claim exemption from hotel tax. Hotel operators should request a photo ID, business card, or other document to verify a guest’s affiliation with the exempt entity.
Texas Sales and Use Tax Exemption Certification
Purchases by the school district for educational or instructional use or for administrative use necessary for the educational function of the school are exempt from state sales tax.
A tax number is not required for exemption.
Travel Card Manual
The travel card can be used, subject to the Travel Card Guidelines, with any travel-related merchant that accepts MasterCard as a form of payment. The travel-related merchants that have been pre-approved include hotels, parking, and transportation such as taxis, rental cars, shuttles, etc.
Miscellaneous
Cash Receipts Collection Form
Use this form when students are submitting funds for a single reason (picture money, field trip, etc.)
Submit this form and the funds to the campus secretary/bookkeeper to count/deposit.
Lost or Stolen Equipment
For reporting stolen fixed assets and items valued at $500 or more.